How to Translate Word Document

How to Translate Word Document

Microsoft Office is the world’s largest desktop productivity applications suite that is designed specifically to be used for office or business purposes.
The latest version of Microsoft Office is feature-packed with modern facilities to make office work smooth and easy. Microsoft Office suite is full of features and some of them we are not familiar at all.
Translate Tool is one of them which let you translate any document in a snap if you’re working with different languages. I’m presently using Microsoft Office Professional Plus 2016. This feature works slightly in a different way on other versions.

There are two methods to translate documents with Word:

1st Method: In this method, we can use the “Review” tab from the ribbon bar to translate Word document in any desired language.

Step-1.To translate, open a Word document and click the “Review” tab on the ribbon bar and then click the “Choose Translation Language” from the drop-down menu of “translate”  tab to select translation language.

Choosing translation language

Step-2 After choosing translation language, there are two options to translate a Word document namely “Translate Document” and “Translate Selected Text“. The first one is used to translate the whole document and the latter is used to translate the selected text and phrases as well as from the Word document.

Translating the whole document 

The first way is used to translate the entire Word document from one language to another by using Web Translator. 

These are steps to translate the entire word document:

Step-1 Open a Word document and click on the “Review” tab then click on the “translate” tab in the language sections. Now click on the “Translate Document” from the drop-down menu of “translate” tab.

Translating the whole document

Step-2 After clicking on “Translate Document” a new dialogue box will be opened to ask us to translate the whole document over the internet. Now click on the “yes” button to proceed further.

Translate Whole Document Dialogue Box

Step-3 After clicking on the “yes” button Web Translator web will be opened in your default browser.

Step-4 Finally,  the entire Word document will be translated into your preferred language. You can also choose your translation language here if you have not selected it previously.

Translated Whole Word Document

Translating Selected Text

The second way is used to translate the selected text and a small snippet of words.

These are steps to translate the selected text: 

Step- 1 Open a Word document and select the desired text to translate into your preferred language. 

Step-2 Now click on the “Translate Selected Text” from the drop-down menu of “translate”.

Translating Selected Text

Step-3 After clicking on translate selected text a new dialogue box will be opened to ask to translate the selected text. Now click on the “yes” button to proceed further.

translate selected text dialogue box

Step-4 Hereafter, the translator menu will be opened on the right-hand side with translated results into your preferred language.  

translated results with selected text

Step-5 From here you can replace the original text with translated text by clicking the insert button. if you don’t want to replace the original text then you can copy the translated text.

replacing the original text with translated text

2nd Method: In this method, we can use right-click to translate the selected text from a word document in the preferred language. The second method is very easy and convenient than the first one.

Here is a simple walkthrough to translate the selected text:

Step-1 Open a Word document and select the desired text to translate into your preferred language.

right-click to translate a word document

Step-2 After selecting the desired text, click the right-click of your mouse and then click on the “translate” from the drop-down menu.

Selecting Translate from drop-down menu

Step-3 Now translator menu will be opened on the right-hand side with translated results into your preferred language.

Translated Results with right-click method

Step-4 Finally, you can insert the translated text to your Word document from the insert button if you’re happy with the results. You can also copy the translated text from the insert button’s drop-down menu. If you want to translate the whole document from the translator menu then you have to click on the arrow button which is situated near to ” Translate the whole document”

replacing the original text with translated text

This all about how to translate a Word Document into another language still you have any question related this, please drop your comment in the comments box below.

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